We are looking for a Part-Time Accounts Administrator / Bookkeeper to join our Finance team and organize our company’s day-to-day accounting procedures. Finance Administrator responsibilities include maintaining records for all transactions, preparing monthly and quarterly financial reports and processing reimbursements.

Reporting to the CFO, the role involves ensuring financial transactions are efficiently processed and financial records are accurately maintained so that financial reporting supports Axiom and its Affiliates’s operations and governance requirements, supports the office of the Directors, and assists members with administrative matters.

Previous financial administrative experience is required in particular, knowledge of accounts payable and receivable and database management. Axiom uses QuickBook as its principal accounting system. The role suits a candidate who is extremely well organised and systematic in their approach, adept in multitasking, is quick to learn and able to process data efficiently and accurately and is committed to operating in a team environment.

Job Description

Responsibilities include but may not be limited to:

Accounting & Payroll Support

• Processing payments, invoices, income and receipts and entering data into accounting software or databases then filing hard copies

• Monitor accounts receivable and assist in debt collection as required

• Manage all bill payments and customer invoicing as per the deadlines.

• Preparing financial statements showing business income and expenditure

• Paying vendor invoices and tracking bank account balances

• Completing VAT returns

• Verifying the accuracy of business accounts and alerting the CFO of errors

• Recording any inconsistencies to help the accountants reconcile inaccuracies

• Developing monthly financial statements including cash flow, profit and loss and balance sheets

• Managing employee expense claims

• Helping the CFO with administrative duties and preparing yearly accounts

• Support the office of the Director with coordination of Board/Board Committee meetings, reporting and set up for Board meetings

• Maintain all financial records and files as per the company policies.

• Assist the Office, Finance & HR Manager with external audit requirements

Donations & NPO Support

• Process all financial transactions including accounts receivables and payables

• Process and record donations and produce receipts

• Assist with the compilation of financial information to support grant and donations

Job Requirements

Experience & Qualifications

• Bachelor's degree in accounting, finance, or a similar field

• A minimum of 2 years’ experience as a bookkeeper/accounts administrator, or similar

• Excellent knowledge of bookkeeping procedures

• Good understanding of financial controls and accounting standards

Skills & Aptitude

• Advanced proficiency in accounting software, such as QuickBooks (Certificate in QuickBooks preferred)

• Advanced knowledge of MS Excel (creating spreadsheets and charts and using financial Excel functions)

• Exceptional attention to details and ability maintain confidentiality

• Superb organizational and time management abilities

• Great collaboration and communication skills